Eastern Samar State University Student Application and Exam Results Tracking System

Abstract

Introduction: Information technology has greatly improved education by making transactions faster, more accurate, and efficient. An exam result management system benefits both schools and students by restructuring data storage, analysis, and reporting, reducing workload for teachers and administrators. The researchers developed the Eastern Samar State University Student Application and Exam Results Tracking System to automate student admissions, entrance exam processing, and result management, ensuring efficiency and security.
Objectives: The objective of this study is to develop the Eastern Samar State University Student Application and Exam Results Tracking System to automate the storage of student admission data and entrance examination processes. Specifically, it aimed to create an administrator form page to track applicants, manage entrance exam permits, input exam scores, and generate printable forms for applications, permits, and results. Additionally, a student form page was developed to allow applicants to fill out application forms and access exam results. Finally, the system was evaluated using the IBM evaluation tool for end-user testing and ISO 9126 for expert testing.
Methods: This study follows the waterfall model, a structured software development approach where each phase must be completed before moving to the next. The researchers began with requirement analysis by conducting interviews with the head of the admission office to gather necessary data. The system was then designed, focusing on the graphical user interface (GUI) and system architecture, followed by development and testing with end-users to ensure functionality. Finally, the system was evaluated using the IBM usability scale for end-users and ISO 9126 for expert testing before deployment.
Results: The researchers successfully developed a tracking system for the Eastern Samar State University Borongan Campus Office of Admission Services, meeting all objectives. The system includes an administrator form page for tracking applicants, processing entrance exam permits, inputting raw scores, and generating printable forms, as well as a student form page for application submission and result viewing. Evaluation using the IBM usability survey resulted in a high satisfaction rating of 4.62, while Alpha testing with ISO 9126 yielded a 4.40 overall rating, confirming the system’s functionality, reliability, and usability.
Conclusions: The developed system effectively updated student admissions and exam result management, meeting all objectives. High ratings from IBM usability testing indicate that the system is user-friendly and efficient, while compliance with ISO 9126 standards ensures software reliability and maintainability. These results confirm that the system is suitable for deployment and can enhance the university's admission process.